FAMILY

September 9, 2025

Meeting Minutes

1. Call to Order by President Trish at 6:43 p.m.

2. Prayer by Chaplain Juanita.

3. Pledge of Allegiance and the ALA Preamble were conducted at our joint meeting with the Legion.

4. Roll Call: 13 members attended. A quorum was present.

5. Introduction of  Guests: Miss Sarah McManamy

6. Reading/Approval of the June 10, 2025, Minutes. The minutes were sent via email on June 14, 2025. Juanita moved to accept the June 2025 minutes, which Lynn seconded. The motion was unanimously passed and approved. 

7. Memorial for Deceased Members: None 

8. Reports  

a. President: Trish reminded us to record our community service hours. Service to Veterans: 10 hours per week for in-home caregiving. Five hours per week for out-of-home caregiving.

b.  Treasurer: Pam reported on the general fund account, CD, total cash assets, and transactions.

General Fund: $5,432.99 CD: $2,296.08 Total Cash Assets: $7,729.07

Kathy moved to accept the Treasurer’s Report, which Cindy seconded. The motion was unanimously passed and approved, subject to audit.  

c. Membership: Juanita reported that it’s renewal time at $40 a year. Please bring your renewal payments to the next meeting.

d. Historian: Kathy reported Creative Arts took place at the Yavapai County Fair.

e. Publicity: Kathy reported she will place ads for our fundraisers in the newspaper. 

f. Sunshine: Cindy reported that 24 birthday cards, one get-well card, and one sympathy card have been sent year-to-date. 

g. Creative Arts: There was no report, as Sally was absent. 

h. Girls State: There was no report, as Sally was absent.

i. Scholarship: Diane reported that she will reach out to the high schools in January 2026. 

9. Poppies: Diane reported that she will interface with the VFW Auxiliary regarding scheduling the 2026 weekend.

10. Reading Correspondence: Suzanne reported that we received two thank-you notes from the Girls State participants.

11. Old Business  

a. Fundraising

i. We received $390.47 from the Panera Bread fundraiser.

ii. The Fall Dinner is on October 25, 2025, at VFW Post 10227. The cost is $20 per ticket.

iii. Juanita announced that Panera Bread is ready for us to have another fundraiser. Juanita will schedule one in October. They will donate 25% of the net sales to our Unit. 

iv. Trish mentioned another possible location for a fundraiser is Bahama Buck’s Original Shaved Ice Company. She will contact them and let us know.

b. Department Convention: Trish reported that our new Department President is Dolores Chavez; First Vice is Marge Christianson; and Second Vice is Lynda Griffin.

c. Audit Committee Report: The audit was conducted and passed with no adverse results. 

d. The District 8 Annual Picnic is scheduled for October 4 at Goldwater Lake. Please see Gary Taylor for tickets, which are $7 apiece.

e. Creative Arts Festival: Thank you to all members who worked at the display at the County Fair.

f. Food Handler’s Certificate: Please give a copy of your certificate to Trish. You must have the certificate to assist with food/service at the October 25 fundraising dinner.

12. New Business

a. Membership volunteer hours for Service to Veterans may be submitted directly to Sara Decker, Auxiliary Department of AZ, at saradeckeraz@gmail.com. Alternatively, you can submit your hours to Trish in April. 

b. Announcements/Good of the Order: Be mindful and aware of possible fraudulent emails from unscrupulous people using familiar names, e.g., like “President Trish.” FYI, per the Dept. of AZ ALA website: “No one representing the American Legion Auxiliary will ever send an email asking you for money or to purchase gift cards for them because they are busy or ‘in meetings.’ PLEASE ALWAYS DELETE THEM AND IGNORE ANY SUCH REQUEST.”

13. The next meeting is on October 14, 2025. 

14. Closing Prayer by Chaplain Juanita.   

15. Adjournment: Closing conducted per ALA Unit Guidebook by President Trish at 7:07 p.m.

Respectfully submitted by Suzanne Covell, ALA Unit 108 Secretary